Booking Form

This booking form is for clients booking onto a Tangent Expeditions guided trip or course.

Individual members of independent groups, using Tangent Expeditions for logistics only (not guiding). should use our Independent Groups Individual Booking Form.

Before completing this form please read our standard booking Terms and Conditions. Please have your passport to hand.

If you have any concerns over your skills or ability to perform successfully at a competent and safe level on your intended expedition please contact our office prior to completion of this form. Tangent Expeditions can offer bespoke training in either the UK, the European Alps or in Greenland in preparation for joining your expedition.

Upon receipt of this booking form and minimum deposit payment you will receive a confirmation of receipt and acceptance on to the expedition, course or tour and will be sent an invoice and links to further information that you must read within 7 days. This is to comply with the Distance Selling regulations and allows you adequate time to cancel this agreement after having read the required information. The documents will include information regarding our Safety Policy, Guiding Protocol, Risk Assessment, Behaviour Policy, Standard Operating Procedure, Dangerous Animals in Greenland, and Permit Stipulations. If you wish to download and view any of these documents prior to booking then please contact our office to request a password to access the Client Log In section of our website, where links to the relevant documents can be found.

Your venture is provided by Tangent Expeditions Ltd to British Standard BS8848 specification for the provision of visits, fieldwork, expeditions and adventurous activities outside the UK. Tangent Expeditions Ltd follows the professional standard and principles set out by the BS8848 British Standard for overseas expeditions. Tangent Expeditions Ltd uses YET as a competent, external and independent "other party" assessor of their conformity to British Standard 8848 as laid down in the specification. The assessment includes a sampling process for verification, but all ventures are subject to self-assessment in accordance with the standard. YET is not acting, of itself, as the arbiter of the quality of provision, but assesses provision by Tangent Expeditions Ltd against the standard to give assurance of good management practice. Ventures that include adventurous activities involve exposure to accepted elements of risk, challenge and adventure greater than those normally encountered in everyday life. Whilst such activities provided by Tangent Expeditions Ltd are subject to exacting safety management processes, it cannot be guaranteed that all possibility of resultant injury to participants, or others, is eliminated.

All the flights and flight-inclusive holidays on this website are financially protected by the ATOL scheme. When you pay you will be supplied with an ATOL Certificate. Please ask for it and check to ensure that everything you booked (flights, hotels and other services) is listed on it. Please see our booking conditions for further information or for more information about financial protection and the ATOL Certificate go to atol.org.uk/ATOLCertificate. You will be emailed a copy of your completed form once it has been submitted. Please retain this for your record. Personal information will only be held by Tangent Expeditions Ltd and will not be passed on to any third party except for legitimate reasons relating to the expedition (eg.Greenland permit authorities, Greenland Police, airlines, accommodation bookings etc).

As described in the website description of this expedition the price does not include international flights to Iceland from your home country, or accommodation and transport within Iceland. Tangent Expeditions strongly advises that all clients book flexible fares and flights that give an alternative contingency arrangement if your planned flight is delayed or cancelled. This can be done by booking a morning flight with a later evening option or by arriving in Iceland with a full day spare before the day the trip starts. We also advise at least one spare day in Iceland at the end to allow for delays or recommend purchasing a flexible airfare.

Note for Arctic's Highest clients and all other expeditions to the Watkins Mountains and Ice Cap crossings - it is a requirement of the expedition permit and stipulations laid down by the Greenland authorities that clients arranging their own insurance cover for Greenland must get their insurance agents and underwriters to sign a formal statement as a guarantee that appropriate cover is in place. A copy of this statement can be downloaded from our website. Please send to your insurance agents for signing and return the completed form to Tangent.

All excess baggage charges are the responsibility of the client. Please check with your airline for baggage allowances to and from Iceland, and with your individual expedition details for your baggage allowance on the Iceland - Greenland flights. For clients anticipating exceeding their baggage allowance, or wishing to travel light, extra items may be shipped out with Tangent Expeditions' main expedition freight consignment several months before the expedition. This is charged at GBP £15/kg, each way. Items for shipping must be delivered to Tangent Expeditions' office in Northumberland, UK at the clients expense.

Please give full details of your personal outdoor experience, including your current level of performance. This information will be used to help assess your suitability to join the above expedition and to help the expedition leader and or guide determine the overall range and depth of experience within the group.

Please check your individual expedition's Equipment List for exact details of what you'll need for the expedition & what may be rented from Tangent Expeditions. This is included in the downloadable PDF on your expedition's web page.

Through the signing of this form I agree that to the best of my knowledge all of the above details are true and correct and if any of the information changes or any medical condition develops prior to the start of my chosen course/tour/expedition I will inform Tangent Expeditions Ltd immediately. I would like to apply for a position on the above mentioned course/tour/expedition and confirm that I am authorised to make this booking and have read, understood and agree to the standard booking Terms and Conditions as described on the www.greenlandexpeditions.com website. I will read all the further website documentation referred to at the start of this form relating to Distance Selling Regulations within 7 days of receiving my booking acceptance notification.

Due to the nature of trekking, mountaineering and ski-touring in Greenland and the Arctic I understand that some Tangent expeditions do not always include individually guided services. I understand and accept that from time to time some groups may split up, and small subgroups may trek, climb and/or ski independently. I acknowledge that if I join one of these sub groups I am no longer operating under the direct supervision of the guide and that I am sufficiently skilled and experienced to be able to operate safely and independently within such a smaller non-guided sub group in an arctic expedition context. I acknowledge that I have read, understood and accept the leadership style definition and approach for the expedition that I have chosen to join.

Direct and Indirect Supervision

Direct Supervision is where the expedition leader manages the participants during all or part of the venture with the ability to intervene in person immediately. Direct Supervision will include when individuals are undertaking particularly hazardous activities where the leader has overall responsibility for the safety of the group. During this time the leader must a) know where all participants are at all times, b) enforce risk control measures as appropriate to the activity and environment, c) observe behavioural changes in the group or individuals (such as checking for signs of altitude sickness, sunburn, sun blindness, tiredness, weakness, psychological changes, group dynamics, etc).

Indirect Supervision is where the expedition leader manages the participants during all or part of the venture without the ability to intervene in person immediately. Indirect Supervision will include when the leader is satisfied that the group or individual participants have the necessary competency for the activity to be supervised indirectly. In this situation the leader must advise the individual participants that they are no longer under the direct supervision of a Tangent leader and are responsible for their own immediate safety and well being during this period.

Personal Time and Down Time

Personal time is defined as those periods during an expedition when an activity is not being undertaken but participants remain under the supervision of the leadership team. The leader still has overall responsibility for the group but participants are free to involve themselves in other personal and "non-outdoor activity" pastimes, subject to the leader's assessment that the client is acting safely and within their overall experience and competence.

Down time is defined by periods of time occurring within the overall duration of the venture but beyond the jurisdiction of Tangent Expeditions. This will include all time spent in Iceland in transit and additional periods of time at the beginning and end of an expedition at Constable Point, as advised and agreed at the time.

I understand, accept and agree to the above definitions and implications of Direct Supervision, Indirect Supervision, Personal Time and Down Time. Following the end of any period of Down Time I agree to present myself in a state ‘fit for purpose’ in order to continue with the expedition. If I present myself in a state ‘not fit for purpose’ due to, but not limited to, injury, illness, drunkenness, or unstable emotional or psychological state, I understand and accept that I will not be allowed to rejoin the expedition and that all such costs associated with my inability to successfully and safely rejoin the expedition will be my own responsibility.

I am fully aware of the risks and dangers of participating in this course/tour/expedition and do so at my own risk.

I understand, agree and accept that solo climbing, skiing and mountaineering attempts or journeys are NOT allowed by the Greenland authorities and are NOT covered under the expedition permit or under the standard terms of many search and rescue insurance policies.

I understand and accept that in the case of search and rescue and medical evacuation, delays of several days can occur before the start of such operations due to weather conditions and due to the complex logistics required to reach many of the remote mountain areas in Greenland and the Arctic. This could result in the deterioration of any medical condition due to accident, injury or illness, possibly resulting in death.

I have read and understood the behaviour policy relating to Tangent organised expeditions. I understand, accept and agree to comply with the policy and the consequences of inappropriate behaviour as described in Tangent's standard booking Terms and Conditions.

I agree that medical care in the mountains will be of a less satisfactory nature than that normally available and that medical first aid and advanced medical care will only be exercised in a manner consistent with individual’s skills, training, experience and recognised procedures, including medical care between clients and between clients, leaders and medical officers.

I agree to send the stated deposit amount for this trip within 7 days of the submission of this form. Payment can be made by UK sterling cheque payable to “Tangent Expeditions Ltd” or contact us for bank transfer details. An additional £2.50 (€3) will be added to your booking invoice for the ATOL (APC) payment contribution and should be added to your deposit payment.

Weather and transport delays of several days can and do occur on expeditions. Any additional and related flight, travel, or accommodation charges are the client’s own responsibility. No refunds of whatsoever nature can be made for weather related delays. This is because of the nature of Tangent's pre-expedition contractual agreements with suppliers.

This completed Booking Form represents your legal contract and commitment to join this expedition with Tangent Expeditions Ltd. We recommend that you print and retain a copy for your records. Upon completion of this form you authorise Tangent Expeditions Ltd to add any of the above mentioned additional rental items requested, and their related costs as detailed on this Booking Form, to your invoice. Your invoice will be sent to you upon receipt of both this Booking Form and the required deposit amount as outlined on the website tour description of this expedition. Please refer to our standard booking Terms and Conditions relating to cancellation and curtailment charges. Expedition dates are initially provisional and all clients should check back with our office two months before the start date for confirmed dates. In relation to the Distance Selling Regulations you have a 7 day right to cancel this contract.

Please note that you are responsible for ensuring that you meet the relevant passport and visa requirements for the country you intend to visit. If any of the details supplied on this form change between time of booking and time of departure please advise Tangent Expeditions immediately.

Use of Medical Information

I agree that the stated medical information is true and accurate to the best of my knowledge and I will update the medical leadership team of any changes between this date and the start of the expedition.
I am medically fit to partake in a remote expedition which will be both physically & mentally demanding.
I understand that I am responsible for providing all my normal medications and supplies for the treatment of my pre-existing medical conditions for the duration of the expedition.
In the event of an accident / illness, I give permission for the medical leadership team acting in my best interests to instigate treatment and contact my GP, other healthcare professionals and/or next of kin.
On return from the expedition, I consent to my GP being contacted with details of any serious illness or accident arising during the expedition.